Jun 22, 2016 - Outlook 2016 inbox - normal view with folder pane. If the folder pane disappears, click on View / Folder Pane and check. However, I still have a big thick bar across the bottom of my screen showing 'Mail', 'Calendar', 'People', 'Notes', 'Tasks', 'Shortcuts', etc. For Mac, go to view, check sidebar. Office 365 (Outlook 2016 for Mac) - Customize Outlook Window NOTE: This document applies to Outlook 2016 for Mac, released in late 2015. For information about how to complete this task using the previous version of Outlook available for Mac, see: Document 31923 is unavailable at this time.
Last week Microsoft announced the release of a new version of Oultook for the Mac. If you are a Mac Office user, you may have been using Outlook 2011 which came bundled with MacOffice 2011.
I am a sucker for new versions of the software, always looking out for what is coming next and installing as an early adopter. So I have installed Microsoft Outlook for for Mac to test it out.
I have to say that I like it! Yes I like it a lot. I did not like Outlook 2011 so much and found myself working in Apple Mail for my email and using the Calendar for my diary when working on my Mac.
With the Apple products I missed the integration of Email, Calendar, People, Tasks that I have in Outlook 2013 ( and all the previous versions). So I am very pleased to see that in Microsoft Outlook for Mac I have a familiar looking interface. It is very similar to the Outlook Web App. It looks to me as if Microsoft are working towards a common interface to all their applications no matter which platform you use them on.
Can Microsoft Outlook for Mac do everything Outlook for Windows can?
Well no, not yet. However it does almost everything I would want it to do and I am sure that we will see enhancements as it is updated over time.
So what can it do?
Well, it has Mail, Calendar, People, Tasks and Notes all within the application, as you would expect. Lets take a bird’s eye overview of each.
The Interface
The interface now looks more like the Windows version – specifically Outlook 2013 and like the Web App for Outlook.
The familiar interface with the folder pane on the left, the list of emails in the middle and the reading pane on the right. I have the reading pane showing this way, however you can turn it off or show it underneath if you prefer.
Note that on the grey bar at the bottom of the screen are the shortcuts to Mail, Calendar, People, Tasks and Notes. You get to these locations by clicking on the names or by using the keyboard shortcuts.
Command +1 – go to Mail Command +2 – go to Calendar Command + 3 – go to People Command + 4 – go to Tasks Command + 5 – go to Notes
The Ribbon
The Ribbon is fully loaded in Outlook 365 for Mac and had the regular icons that you expect. So you can reply or forward an email right from here without having to open it.
Calendar
The calendar part of Outlook 365 for Mac looks familiar. It has the regular views, Day, Week, Work Week and Month. It also shows more than one calendar in Overlay Mode. This means that you see all appointments from all calendars in one place. If you categorize your appointments, you can choose which categories to display as well.
Outlook 365 for Mac Calendar Window
People
People will show all you contacts. It has some nice new features built in such as launching an IM from the list when you hover over a name. You can display contacts in different folders too.
Tasks
The task area lists any tasks you have and any items you have flagged for follow up. You can mark them complete here and create new tasks with space for lots of information.
Outlook 365 for Mac Task Window
As I said this is just a bird’s eye view of Outlook 365 for Mac. I am looking forward to the full Office 365 treatment for all the Office programs.
Meanwhile I am happily using Office 2011 for Mac on my Macbook Air and offering training in organizations that use Macs in their offices as well as using and offering training in the Windows versions of Microsoft Office.
Here is some feedback from a recent Excel 2011 for Mac course:
Ben Pozi-Quansah: GREAT! X
Emily Clarke: great teacher with great communication! helped deepen my knowledge and get a greater understanding.
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Give us a call today, on 020 8203 1774 to find out how we can help you get your staff up to speed.
Outlook: view multiple calendars side by side or in overlay mode
Commonly you can view a calendar directly with clicking it in the Navigation Pane in Outlook, and switch between different calendars easily. Actually you can view multiple calendars at the same time. And here we will guide you to view multiple calendars side by side or in the overlay mode at ease in Microsoft Outlook.
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View multiple calendars side by side in Outlook
It is quite easy to view multiple calendars side by side in Microsoft Outlook.
Step 1: Firstly, please shift to the Calendar view with clicking the Calendar in the Navigation Pane.
Step 2: Check all calendars that you will view together in the Navigation Pane. See the screen shot below.
Then all checked calendars are displaying side by side automatically in Microsoft Outlook. See the following screen shot.
View multiple calendars in overlay mode in Outlook
When you checked multiple calendars together, they will display side by side automatically. Sometimes it may be not comfortable to compare or schedule all appointments from different calendars. Do not worry! The view mode of overlay will help you get it.
Step 1: Shift to the Calendar view with clicking the Calendar in the Navigation Pane.
Step 2: Check all calendars you will view at the same time in the Navigation Pane.
Step 3: Click the Overlay button in the Arrangement group on the View tab in Outlook 2010 and 2013.
If you are using the Outlook 2007, please click the View > View in Overlay Mode.
Then all checked calendars are overlaid in one calendar, and you can view all appointments of checked calendars in this new calendar view. See the following screen shot:
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In Outlook 2013, I can overlay a shared calendar, and then click 'Overlay' again to remove the overlay. When I perform the overlay feature, and 2 calendars both overlay on my phone's calendar. BUT, when I remove the overlay feature via my desktop, the overlay remains. So, 1) what do I have to do to remove the overlay? and is there a way to view and/or overlay 2 calendars (mine + a shared calendar) on my phone, without first going to my desktop?
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In Outlook 2013, when I overlay my calendars, the overlay shows on my mobile device. BUT, when I remove the overlay on my desktop, the overlay remains on my phone. Is there just a way to see 2 calendars (mine + a shared calendar) on my phone?
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Is there any way to view multiple calendars with calendar names on horizontal axis and times on vertical axis?
Click Day view in the quick action bar. 2013 defaults to Schedule view after a number of calendars are being viewed.